The Dos and Don’ts of Writing a Follow-Up Email

As a professional writer, I have learned the importance of follow-up emails in maintaining good communication and building relationships. Whether you are following up on a job application, a business proposal, or a networking event, knowing the dos and don’ts of writing a follow-up email can make all the difference in getting a response.

The Dos

1. Be Polite and Professional

When writing a follow-up email, it’s important to maintain a polite and professional tone. Express your gratitude for the opportunity and keep your language positive and respectful. Remember to use proper grammar and spell-check your email before sending it.

2. Provide Context

Remind the recipient of who you are and why you are reaching out. Include a brief summary of your previous interaction to jog their memory and make it easier for them to respond. This shows that you value their time and are considerate of their busy schedule.

The Don’ts

1. Don’t Be Pushy

Avoid coming across as aggressive or demanding in your follow-up email. Give the recipient enough time to respond before sending another follow-up. Being patient and understanding will go a long way in building a positive relationship with the recipient.

2. Don’t Send Mass Emails

Personalize each follow-up email to the recipient to show that you have taken the time to craft a thoughtful message. Avoid sending the same generic email to multiple recipients, as it can come across as insincere and lazy. Tailor your message to each individual and make it specific to your previous interaction.

My Experience

Writing this blog post has been an enlightening experience for me. It has reinforced the importance of effective communication and the impact it can have on professional relationships. By following the dos and avoiding the don’ts of writing a follow-up email, you can increase your chances of getting a response and achieving your desired outcome.


Remember, the dos and don’ts of writing a follow-up email can vary depending on the situation and the recipient. By following these guidelines, you can ensure that your follow-up email is well-received and increases your chances of getting a response. Have you had any experiences, positive or negative, with follow-up emails? Feel free to share them in the comments below!

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